A business letter is a letter from one company to another, or such organizations and their customers, clients, or other external parties. The overall style of letter depends on the kinship between the parties concerned. Business letters can have many types of content, for model to request calculate information or action from another party, to order supplies from a supplier, to point out a err by the letter ‘s recipient, to reply immediately to a request, to apologize for a wrong, or to convey good will. A business letter is sometimes useful because it produces a permanent wave written phonograph record, and may be taken more seriously by the recipient role than other forms of communication. It is written in formal terminology. [ 1 ] [ 2 ]
General format [edit ]
Margins [edit ]
typically, slope, top and bottom margins are 1 to 1 1/4 inches, and one-page letters and memos are vertically centered .
Font format [edit ]
No especial character or font format is used, except for the subject credit line, which is normally underscore.
Reading: Business letter – Wikipedia
punctuation [edit ]
The salute or greet is generally followed by a comma in british style, whereas in the United States a colon is used in formal context and a comma otherwise. The valediction or close is followed by a comma .
form [edit ]
The surveil is the general format, excluding indentation used in versatile formats :
[SENDER'S COMPANY NAME] [SENDER'S ADDRESS (optional if placed at bottom)] [SENDER'S PHONE] [SENDER'S E-MAIL (optional)] [DATE] [RECIPIENT W/O PREFIX] [RECIPIENT'S COMPANY] [RECIPIENT'S ADDRESS] (Optional) Attention [DEPARTMENT/PERSON] Dear [RECIPIENT W/ PREFIX] [First Salutation then Subject in Business letters] [CONTENT] [CONTENT] [COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)] [SENDER] [SENDER'S TITLE (optional)] [SENDER'S ADDRESS (optional if placed at top)] Enclosures ([NUMBER OF ENCLOSURES])
indentation formats [edit ]
commercial enterprise letters conform to broadly one of six indentation formats : standard, capable, block, semi-block, modified block, and modified semi-block. Put just, “ semi- ” means that the first lines of paragraph are indented ; “ modified ” means that the sender ‘s savoir-faire, date, and close are significantly indented .
Open [edit ]
The open-format letter does not use punctuation after the greeting and no punctuation after the complimentary close .
forget [edit ]
In a block-format letter, all text is left align and paragraphs are not indented.
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Modified blocking [edit ]
In a modified-block format letter, all textbook is left align ( except the writer ‘s address, date, and conclusion ), paragraphs are not indented, and the generator ‘s address, date, and closing begin at the center luff .
company name and address date TO
Semi-block format is similar to the Modified pulley format, except that the first gear line of each paragraph is indented .
Modified semi-block [edit ]
In a modify semi-block format letter, all text is left align ( except the author ‘s address, date, and close ), paragraphs are indented, and the writer ‘s address, date, and close are normally indented in the same stead .
References [edit ]
- Guffey, Rhodes and Rogin. Business Communication: Process and Product. one-third brief canadian Edition. Thomson-Nelson, 2010. p. 183–214.
- Newman & Ober. Business Communication: In Person, In Print, Online. South-Western, 2013. p. 503–506 .